Clocktos ERP Unique Modules Event Management

Event management is a critical aspect of educational institutions’ operational logistics, ensuring seamless coordination and execution of various activities, ranging from academic conferences to cultural festivals. Clocktos ERP offers a comprehensive Event Management module that simplifies the process of event planning, request submission, approval workflows, and post- event follow-up.

• Event Request: Clocktos ERP streamlines the event request process by providing a user-friendly interface for submitting event proposals. Faculty, staff, or student representatives can easily initiate event requests by filling out predefined forms within the system. These forms capture essential details such as event title, description, objectives, proposed date and time, anticipated attendees, budget estimates, and resource requirements. The intuitive interface ensures that users can submit requests efficiently, reducing administrative overhead

• Approval Workflow: Upon submission, event requests undergo a predefined approval workflow tailored to the institution’s hierarchy and policies. Clocktos ERP allows administrators to configure approval pathways based on designated roles and permissions. Approvers receive notifications when new event requests require their attention, enabling timely review and decision-making. The system tracks the approval status at each stage of the workflow, providing transparency and accountability throughout the process. Approvers can access detailed event proposals, including supporting documents and budgetary considerations, to make informed decisions.

• Follow-Up and Documentation: Once an event request receives approval, Clocktos ERP facilitates seamless coordination and execution through automated follow-up mechanisms. Event organizers can access centralized dashboards to monitor progress, assign tasks, and communicate with stakeholders. The system generates task lists, reminders, and notifications to ensure that all logistical arrangements, such as venue bookings, equipment rentals, catering services, and promotional activities, are completed on time. Post-event, Clocktos ERP facilitates documentation and evaluation by capturing attendance records, feedback surveys, financial expenditures, and other relevant data. Comprehensive reports and analytics provide insights into event effectiveness, attendee satisfaction, and resource utilization, enabling institutions to make data-driven decisions for future planning and optimization