Clocktos ERP Unique Modules Controller of Examinations

The Controller of Examinations module in Clocktos ERP is a sophisticated and comprehensive tool designed to manage all aspects of the examination process within educational institutions. It serves as the central hub for organizing, conducting, and analyzing examinations, ensuring smooth and efficient administration while maintaining the integrity and security of the examination process.

  • Exam Scheduling: The COE module allows administrators to create and manage examination schedules effortlessly. It enables the scheduling of various types of examinations, including regular exams, supplementary exams, and revaluation exams, with flexible options to accommodate different courses and programs.
  • Question Bank Management: Institutions can build and maintain a centralized repository of exam questions and test items using the COE module. This feature streamlines the process of question paper generation, ensuring consistency and adherence to curriculum standards
  • Exam Administration, Automatic Time Table Generation, Question Paper Packing, Invigilator Allotment and Hall Attendance: With the COE module, administrators can efficiently manage the logistics of exam administration, including seating arrangements, invigilation assignments, and supervision protocols. It provides tools for monitoring exam progress in real-time and addressing any issues or discrepancies promptly
  • Hall Ticket Generation: The COE module automates the generation and distribution hall tickets to students, eliminating manual errors and ensuring that eachstudent receives the necessary information about their examination schedule, venue, another relevant details.
  • Dummy Number/ Bar Code/ QR Code, Mark Entry, Moderations, Result Processing with CO/PO Mapping and Certificate Printing: This module facilitates the seamless processing of examination results, from initial data entry to final result publication. It supports various grading systems, including percentage-based, GPA, and CGPA, and offers customizable options for result calculation and analysis
  • Analytics, Supplementary Examination and MIS Reporting: Clocktos ERP’s COE module provides advanced analytics and reporting capabilities, allowing administrators to generate comprehensive reports on examination performance, student attendance, subject-wise analysis, and more. These insights enable institutions to identify trends, assess outcomes, and make data-driven decisions to improve academic standards.
  • Integration with Learning Management System: Integration with the Learning Management System (LMS) ensures seamless coordination between course content delivery and assessment activities. This synergy enhances the overall educational experience for students and facilitates continuous learning and evaluation.
  • Results Passing Board meetings: The Head of the Department along with an External and Internal faculty member preside over the Results Passing Board to look into the results, ensure grievances, if any, have been resolved. Awarding moderation marks,  if required only and approval of the respective department register for the official declaration of the semester results.
  • Instant Examinations: Final Semester students having only one arrear in any semester can appear for the Instant Examinations conducted in End Semester every year.
  • Photocopy of Answer Scripts and Revaluation: Once results are declared, the candidates can apply for photocopies of their answer scripts and for Revaluation. Revaluation of answer scripts allotment to examiners who were not part of the Valuation for objectivity and fair assessment
  • Conduct of Board of Studies, Academic Council, Finance CommitteeandGoverning Body Meetings: The Examinations Office coordinates the Board of Studies, Academic Council, Finance Committee and Governing Body meetings, the four-tired administrative apparatus based on the UGC guiding principles.The list of University nominees for constituting the Board of Studies is maintained by the Examinations Office and communicates with the University nominee.
  • Addressing Former and Current Students Queries and Grievances: Academic records of students are maintained by the Examinations Office. Students can apply online ERP Portal and email the Examinations Office or submit their queries. Studentsimmigrating or applying in institutions abroad request for Transcripts to be sent to the immigration agencies.
  • Online Document Verification: Document/Certificate verification through ERPPortal integrated with University Website.